Application Process

The applications will be collected on the portal of the University of Vienna. Please create a u:account to access the portal and submit your application. You will be able to access and edit your application until the submission deadline, using your u:account credentials.

Please follow the instructions on how to create a u:account and how to start and manage your application here: How to Apply for a PhD Position 

Please provide information on your academic education, training, research experience, and scientific interests.

You will need to write three essays:

1. Project description of past research experience (min 600 and max 2500 characters)

2. Scientific interests for the PhD (min 600 and max 2500 characters)

3. Letter of motivation (min 600 and max 1500 characters)

You will need to upload the following documents:

• Master degree certificate and academic transcripts
  If your degree is not completed yet, please upload the confirmation of enrollment and academic transcripts until the current semester. Please note that you will have to provide your degree certificate and transcripts latest 6 months after the application deadline.

• Bachelor degree certificate and transcripts

• Passport/ID card

• Residence permit (if necessary)

• Optional: language certificates

To complete your application, you need two references (mandatory) to be submitted before the deadline to be able to submit the application. 

Register your referee

1. Open your application form and navigate to the 'Referee 1' and 'Referee 2' section. Your personal details (name and email) are pre-filled, so you can skip the "Applicant Details" section.

2. Enter the official email address of your chosen referee. Please note that personal email addresses (e.g. gmail, yahoo) will not be accepted.

3. Double-check before saving: Once you submit a referee's email in the portal, you cannot change it yourself. 
   If you make a mistake, please contact vbcphdselection(at)univie.ac.at and indicate the correct email address to reset it.

Send the invitation manually

Important: You Must Contact Your Referee

To protect your data and privacy, this system does not send automatic emails. Adding a referee's details to the portal will not notify them. It is your sole responsibility to:

1. Initiate Contact: Email your referee personally.

2. Provide Information:

   1. The link to access the referee portal to provide the reference: phd.careers.univie.ac.at/auth/external-reviewer/anmelden

   2. Their professional email address you used to register them in the application form (it will be required for verification for your referee to access the referee portal).

   3. The link to the instructions on how to provide a reference.

3. Confirm Receipt: Follow up to ensure they have received your email and the link.

Why is this? We prioritize data protection. By sending the link from your own personal account, you maintain full control over the communication and ensure your referee recognizes the sender.