Application Process

How to Apply for a PhD Position

How to get/provide a Reference:

 

Applicant Guide: How to Invite a Referee

To complete your application, you need two references (mandatory) to be submitted before the deadline to be able to submit the application. A third reference is optional.

Access the Reference Module 

  1. Open your application form and navigate to the 'Reference Module' section. Your personal details (name and email) are pre-filled, so you can skip the "Applicant Details" section.

Register Your Referee

  1. Enter the official email address of your chosen referee.
  2. Double-check before saving: Once you submit a referee's email in the portal, you cannot change it yourself. If you make a mistake, you will need to contact your school’s administration to reset it.

Send the Invitation Manually

Important: You Must Contact Your Referee

To protect your data and privacy, this system does not send automatic emails. Adding a referee's details to the portal will not notify them. It is your sole responsibility to:

  1. Initiate Contact: Email your referee personally.
  2. Provide Information:
    1. The unique submission link from the ‘Reference Module’.
    2. Their professional email address you used to register them in the application form (it will be required for verification for your referee to access the application form).
    3. The link to the instructions on how to provide a reference.
  3. Confirm Receipt: Follow up to ensure they have received your email and the link.

 

Why is this? We prioritize data protection. By sending the link from your own personal account, you maintain full control over the communication and ensure your referee recognizes the sender.

Referee Guide: How to Submit Your Reference

Thank you for supporting a candidate. 
To ensure your reference is processed correctly, please follow these steps:

Access the Portal

  1. Click the link provided in the email sent to you by the candidate.
  2. Language Note: To view the form in English, click the 'Int'button at the top of the page.

Verify Your Email

  1. Enter your professional email address.
  2. Security Check: If your email matches the one provided by the candidate, the system will instantly send you a secure access link.
  3. Check your inbox and click this new link to open the official reference form.

Manage Your Requests

Once logged in, you will see a dashboard listing all candidates who have requested a reference from you. This includes:

  1. Candidate names and application details.
  2. Status of each request.

Enter "Edit Mode"

Once you are on the candidate dashboard:

  1. Look at the top right corner.
  2. You must click the 'Edit' button to unlock the form.
  3. Without clicking 'Edit', the fields will appear "locked" or read-only.

Complete the Evaluation

  1. Please provide the requested details regarding the candidate’s skills, academic potential, and your personal comments.
  2. Final Step: Ensure you tick the confirmation box at the bottom of the form to finalize your submission.

 

Privacy Guarantee: All information provided in this section is strictly confidential. The candidate cannot see your comments or ratings.

3. After submitting your evaluation, you can return to the dashboard to see the completion status for each candidate.